Data Protection

Culture Perth and Kinross (CPK) collects and uses personal information to help it provide services to its customers. The General Data Protection Regulations (GDPR) gives individuals rights in relation to their own information, and controls the way CPK can use the information it holds.

How CPK uses your information

The GDPR controls the way organisations that record personal information use it. It says that organisations must make sure that information is-

  • fairly and lawfully processed
  • processed for limited purposes
  • adequate, relevant and not excessive
  • accurate and up to date
  • not be kept for longer than necessary
  • processed in line with your rights
  • kept securely
  • not transferred to other countries without adequate protection

Your rights under GDPR

The GDPR provides the following rights for individuals:

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling.

If you have any concerns about how your personal information is being processed by CPK, you should contact the Data Protection Officer in the first instance.

If you remain dissatisfied, you can contact the Information Commissioner’s Office (ICO); this is an independent authority, which regulates the GDPR.

Accessing your information

The GDPR gives you the right to find out what information CPK holds about you. This is known as a Subject Access Request.

In order to process a Subject Access Request, we require

  • A completed Subject Access Request form.
  • Proof of your identity (ideally photographic ID such as a passport or driving licence, but we can accept a utility bill or bank statement if necessary)
  • A description of the information you’re looking for

You can hand the form and evidence to any CPK building office or to the Freedom of Information Team, AK Bell Library, 2-8 York Place, Perth PH2 8EP. We will acknowledge your Subject Access Request when we’ve received your request and documentation, and we’ll respond to you within one month.

If you’re unhappy with how we’ve dealt with your request, you can contact the Information Commissioner’s Office (ICO).

Contact details

Data Protection Officer

AK Bell Library, 2-8 York Place, Perth PH2 8EP


Tel 01738 444949

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